Project Charter

The company is a relatively new startup and has HR in two different locations.

· Problem Statement: Communication between personnel in two locations with different time zones. There is a lack of real time interactions. When all the information is communicated through e-mails, part of it is lost due to different interpretation. It takes multiple e-mail exchanges (Between HR in different offices and Mangers involved) for one decision which uses Man hours adding to the cost. We also do not have information available at one place for Employee and HR to use for a quick reference.

· Customers : HR, Managers & Employees.

· Business Case :

1. Communicate on Skype, Gtalk or such real time communication channels.
2. Share our documents with Google talks so both the parties can work on them together.
3. Utilize Google Groups to make the communication easier.
4. Create a Wiki for quick reference.

· In Scope :

1. Communication & Sharing Documents among Employees.
2. Data Security.

· Out of Scope : Monetary investment in solutions.

· Success Metrics :

1. Less e-mail exchanges & more real time communication.
2. Faster & more reliable communication
3. Relationship building among Employees
4. Cost Cutting ( less billable hours)

· Deliverables

1. Group Groups
2. Skype Ids
3. Google Docs
4. Wiki
5. Communication Plan
6. Training Plan

· Resources

1. IT Function
2. Project Manager - Sapna Aggarwal

· Core Team

1. HR Personnel
2. Managers
3. Key Employees